The Benefits of Traffic Incident Management (TIM) Committees

Posted on February 24, 2017February 24, 2017 by LCI-HQ

The Benefits of Traffic Incident Management (TIM) Committees
by Jack Sullivan, CSP, CFPS
February 24, 2017

Fire departments, law enforcement, transportation, emergency medical agencies and towing and recovery operators are responding to an ever increasing number of roadway incidents involving crashes, medical emergencies, vehicle fires, and hazardous material events. As a result, emergency services personnel have implemented a number of proactive strategies for responding to all types of roadway incidents with special procedures for especially challenging environments like limited-access, high-speed highways, HOV lanes, bridges, tunnels and toll plazas. These measures include special apparatus assignments for certain highways, defensive apparatus positioning and blocking, high-visibility personal protective equipment, and florescent and reflective graphics on emergency vehicles. There is one more strategy that responding agencies should more fully embrace; Traffic Incident Management (TIM) Committees, Task Groups or Teams.

TIM Committees are a means to facilitate collaboration on pre-plans, training and coordination of resources from different agencies that respond to and clear traffic incidents as quickly as possible while protecting the safety of on-scene responders and the traveling public. Unified TIM procedures help to protect responders and incident victims and reduce the impact of incidents on traffic flow and congestion. TIM Committees also support the objectives of the National Unified Goal which prioritize responder safety and safe, quick clearance of roadway incidents.

TIM Committees usually consist of representatives of each of the core agencies that respond to roadway incidents including law enforcement, fire and rescue, emergency medical, transportation, towing and recovery, hazardous materials teams, public safety dispatch and communications, and the media. The committees are usually organized on a regional basis and most often are coordinated by state or local transportation agencies. Meeting frequency varies but quarterly sessions are very common. During times that regions are preparing for upcoming special events or large roadway construction projects the TIM Committee might meet monthly or even more frequently to work out solutions and procedures for traffic incidents that have the potential to disrupt thousands of motorists and endanger emergency responders.

In order for the TIM Committees to be effective, all responding agencies need to be represented regularly by the same experienced supervisory personnel. For example, fire department representatives should be a safety, training, company or chief officer with a full understanding and practical knowledge of the fire department apparatus, resources, staffing, and standard operating procedures for roadway incident responses. Other agencies should also be represented by personnel with similar responsibilities, knowledge and experience within their own agency.

TIM Committees can involve a number of activities including writing, reviewing and/or updating multi-agency response procedures, developing responder training, conducting incident reviews, coordinating special event planning and facilitating general interagency communications and collaboration. The Committee should elect a chairperson and arrange to document activity, communicate frequently with member agencies and coordinate regularly scheduled meetings.

One of the first goals of the TIM Committee should be to develop regional multi-agency traffic incident response procedures. Each agency involved should share and compare standard operating procedures or guidelines with the other response agencies and work out any potential conflicts so that all incident responders are using the same strategies and tactics.

Participating agencies develop a better understanding of the resources, staffing, response times and protocols for the other responders. Certain agencies might have different response times and staffing due to other priorities (i.e. snow fighting, construction projects, or other calls for service) or the actual time of an incident (i.e. regular business hours vs. 0:Dark:30 on a weekend morning).

All agencies should be using the same Incident Command System (ICS) in accordance with National Incident Management System (NIMS) protocols. Although this might be a done deal for public safety agencies, many towing and recovery firms and even some transportation agencies are still working to get all of their personnel trained and used to working within ICS protocols. This presents an opportunity for public safety personnel to assist other agencies with their training needs.

Communications at highway incidents are critical during the initial response and the mitigation phase of the operation. It is important for all responders to use the same terminology for radio and face-to-face communications. Lane designations are an excellent example where terminology can be standardized. Does the fire department use designations like left lane, left center, right center, right lane and right shoulder while the law enforcement personnel on scene are using lane numbers like Lane 1, Lane 2, Lane 3 etc.? Is the “fast lane” known as Lane 1 or is the “slow lane” considered Lane 1 in your region? There is no national standard for lane designation terminology and this is an area where there are often different terms used to identify lanes of limited access, high-speed highways which can lead to confusion and miscommunication during emergency responses.

Once traffic incident response procedures are coordinated and documented, they should be used as the basis for training all regional responders. The procedures should address the type and quantity of emergency vehicles dispatched initially to incidents, preferred apparatus positioning and blocking procedures, deployment of temporary traffic controls, responder safety strategies and quick clearance tactics. While many agencies train their own personnel there is a need for more multi-agency training opportunities. Tabletop exercises offer an excellent platform for multi-agency training sessions both for pre-planning and as post incident reviews. Develop scenarios for teams of responders to address in a tabletop setting using established procedures. Challenge them with unexpected problems (i.e. vehicle striking a blocking apparatus, equipment failures, inclement weather etc.) during preplan sessions and challenge them with developing solutions to any problems encountered during post incident reviews.

Post incident reviews should be done as soon as possible after an incident occurs. While agencies will often review incidents where there are significant operational problems it is less common for agencies to review incidents that were handled smoothly. For roadway incidents it’s important to review smooth operations to reinforce the benefits of following procedures and good coordination and collaboration with other agencies. Positive reinforcement goes a long way for highway incident safety and quick clearance. Make good use of traffic camera video where available for reviews and collaborate with other agencies to develop solutions to any identified problems. Ongoing multi-agency communications will contribute significantly to response coordination, effectiveness and responder safety.

TIM Committees play a critical role in preparing emergency responders for special events and road construction projects in the region. Increased traffic due to special events or road construction projects means more congestion and usually more traffic incidents with unique challenges for responders. Limited access to incidents, heavy backlogs and frustrated motorists can challenge even the most seasoned responders. TIM Committees can serve as a forum to develop plans for quick response to various types of incidents, arrange for strategically placed resources, quick clearance of disabled vehicles and pre-planned detours if needed. It’s important for fire departments to participate fully in these preparations to make sure operational needs are considered. Access to water supplies, emergency turn-arounds, pull-offs and/or exits, and any detours that can affect emergency responses should be considered and discussed. It may be necessary to change normal response procedures for some events or construction projects. This is also the time to request and provide for quicker response from towing and transportation agencies and safety service patrols. In some cases units might be assigned to staging areas for special events and large construction projects to assist with clearing traffic incidents quickly.

Transportation agencies have used the Manual of Uniform Traffic Control Devices (MUTCD) for years as their guide for the design and operation of roads and highways. In 2003, the MUTCD added Chapter 6-I which specifically addresses temporary traffic control measures for traffic incident management areas. Chapter 6-I provides guidance for all agencies responding to traffic incidents including fire departments and other public safety agencies. Transportation agencies can help public safety responders understand and implement procedures that comply with MUTCD guidelines including any state supplements that might be published. TIM Committees serve as the perfect forum for all agencies to review and discuss MUTCD guidelines and implement any changes needed in local operations for compliance. The TIM Committees also help all members to stay current with other rules, regulations, and standards as they develop or change.

Contact your state and/or local transportation agency to determine if there is already a TIM Committee established and meeting in your region. If there is, assign department personnel to attend the meetings regularly to represent your department or agency. If a TIM Committee doesn’t currently exist in your region, consider taking a leadership role in bringing all the appropriate agencies together. Invite other agencies to join you in forming a regional team and begin meeting on a regular basis.

An excellent resource for emergency responders to stay current about all aspects of roadway incident safety is the Emergency Responder Safety Institute (ERSI) website at www.respondersafety.com. ERSI also offers free online training on a variety of roadway incident safety topics through their Learning Network. The Federal Highway Administration (FHWA), Emergency Transportation Operations (ETO) team also has a website full of useful resources at: https://ops.fhwa.dot.gov/eto_tim_pse/about/tim.htm

Most regions have seen an increase in the number of emergency calls they handle involving roadway incidents. The safety of responders is threatened every time personnel work near moving traffic. The chance of a secondary crash is high and agencies need to take proactive steps to protect their personnel, the victims of the initial incident and any other motorists in the vicinity. TIM Committees serve a vital role in helping to prepare, train and organize our responders to provide safe and efficient emergency operations in order to mitigate incidents and resume normal traffic flow as quickly as possible.

Jack Sullivan is Managing Partner of Loss Control Innovations. He is a Certified Safety Professional (CSP), a Certified Fire Protection Specialist (CFPS) and an authorized OSHA Outreach Instructor. Jack is also a Technical Member of the National Committee on Uniform Traffic Control Devices (NCUTCD). He is currently assigned to the NCUTCD Temporary Traffic Control Committee that is responsible for Chapter 6-I of the Manual of Uniform Traffic Control Devices (MUTCD). He teaches TIM & Responder Safety Workshops for emergency responders and is also a Master Instructor for the FHWA SHRP 2 – TIM Train-the-Trainer Workshops being presented nationwide.

Safety on Tap! – Part 3

Posted on December 14, 2016March 6, 2017 by LCI-HQ

Safety on Tap!
Chapter 3 – Confined Space Safety
By Terry Botts
Occupational Health & Safety Consultant

Confined Space entries are probably one of the most violated practices that take place daily in the craft brewing industry. As a safety professional, having had the opportunity to tour well-established craft beer producers, I have found many have little or no training to be able to conduct a proper and safe confined space entry. Some did not even have equipment to test the atmosphere of the spaces they were requiring employees to enter.

Confined Spaces are abundant and common throughout both large and small Craft Breweries.

Larger Breweries have Health and Safety Departments.

For the most part the larger players in the brewing industry have comprehensive safety programs, policies, and procedures with a support staff to provide training, manage and enforce the programs. Due to their size and visibility to state and federal agencies, strict compliance to OSHA is a normal part of doing business.

Craft Breweries and confined space entry compliance.

First, regardless of the size of the craft brewery, strict compliance to state and federal OSHA regulations relating to confined space entry must be followed. Failing to do so can cause financial burden to your business in penalties and fines, but most importantly could cost someone their life.

What is a confined space?

According to OSHA a confined space is an area or place that has the following three characteristics:

Large Enough to Enter and Work
Limited Openings for Entry and Exit
Not Designed for Continuous Worker Occupancy

A space must meet all three of these criteria to be classified as a confined space.

Classification of Confined Spaces.

There are two types of confined spaces; Non-Permit and Permit required. How can you determine one from the other?

Non-Permit Confined Spaces do not have:

A hazardous atmosphere
Engulfment hazard
Internal configuration hazard
Or any other recognized hazard.

Permit required confined spaces have the potential to have any or all of the conditions listed above.

If all possible hazards can be eliminated prior to anyone entering a confined space, then and only then a permitted space may be reclassified to a non-permit required confined space.

What is considered an entry?

Any time a part of the body passes through an opening into a confined space it is considered an entry. Something as simple as reaching into a tank or sticking your head into a hatch opening to inspect a vessel is considered an entry.

Why is this so important?

Let’s face it, there is no possible way a craft brewery can produce a finished product without having at least one or several confined space entries occurring during the brewing process.

In 2011 OSHA Investigations identified 188 deaths in confined spaces:

146 atmospheric hazards
42 mechanical hazards

NIOSH studied 55 Confined Space incidents involving 88 deaths.

Only three of the victims were trained

Two of every three people who die in a confined space, were not the original entrant.

According to OSHA from 2005-2009 in 28 different states there were a total of 481 confined space entry fatalities. This averages to about 1.85 fatalities per week or about 1 fatality every 4 days. This data covers incidents with at least one fatality or death, and do not include incidents that only resulted in serious injuries or illnesses.

Out of the 481 deaths, 298 of these occurred during construction, cleaning or repairing activities.

It should be noted that 83 of the deaths were individuals in management positions.

Most of the deaths (294) were caused by physical hazards, while surprisingly, hazardous atmospheres only accounted for 160 deaths.

29 CFR 1910.146 Permit-Required Confined Spaces.

What do I need?

To be safe your business needs to understand the requirements. A qualified person needs to access the facility and identify and label all the known confined spaces. Written policies and procedures must be developed for each piece of equipment. Also, employees need to be trained on the specific procedures prior to any entry activity; if respirators are required other issues need to be addressed prior to an employee being allowed to use it. The list goes on and on.

State and Federal requirements.

To get an idea of what is required go to the department of labor’s website https://www.osha.gov/SLTC/confinedspaces/index.html and research section 29 CFR 1910.146 Permit-Required Confined Spaces. From there you will find the following topics and what every employer is required to have:

Policy
Definitions
Responsibilities
Procedures
Contractor requirements
Employee Training
Permit System
Alternate Procedures
Rescue Plan
Confined Space Workplace Evaluation

All of the above is required to be in place prior to anyone entering a confined space.

Where to get help

If you have no one with the expertise to develop these policies and procedures and conduct the necessary training, reach out to a Health & Safety Consulting firm to assist you with these issues. Remember non-compliance is not an option.

For additional information Contact LCI at call us at 804-340-6085
http://www.lcinnovations.com/

Safety on Tap! – Part 2

Posted on November 7, 2016March 6, 2017 by LCI-HQ

Safety on Tap! – Chapter 2
By Terry Botts
Occupational Health & Safety Consultant

In general industry the health hazards associated with C02 are well known and well documented. After visiting dozens and dozens of craft breweries, unfortunately, in most cases the dangers of C02 are either unknown or just ignored. Because of this, people continue to die needlessly in tragic and totally avoidable accidents in breweries throughout the world.

C02 tanks are often placed in cramped, out-of-the-way spaces that would easily pose a place for leaks to go undetected and allow a hazard to lay in wait.

C02 tanks are often placed in storage rooms and enclosed spaces where a leak could lead to disaster.

Properties and effects of CO2

C02, a colorless, odorless by-product of the fermentation process, is extremely hazardous and can kill in two ways: either by displacing oxygen or as a toxin. Exposure to levels as little as .5% volume C02 is a serious toxic health hazard and concentrations greater than 10% volume C02 can be fatal.

C02 is heavier than air and collects at the bottom of tanks, cellars, confined spaces, containers, low lying areas and can even spill out of fermenting tanks and sink to the brewery floor, where it forms deadly, invisible pockets. Because C02 is completely odorless and colorless, there is no physical indication or warning of danger until it is usually too late.

Safety precautions

Wort tanks, fermentation tanks, beer mixing tanks, silos, walk in coolers and other identified confined spaces are easily accessible – it is rare for them to be fitted with safety interlocks. For this very reason rigorous safety procedures should be in place and always followed. Employers are responsible for assessing the risks these areas pose to their employees and undertaking measures to eliminate them. Having the required written Respiratory Protection, Lockout/Tagout and Confined Space entry programs and procedures along with proper training is critical to manage the dangers.

Walk-in coolers can be a death trap to unsuspecting workers.

Gas Detection

Both portable and fixed CO2 detectors, alarms and ventilation fans can be used in CO2 monitoring in breweries. Fixed systems typically comprise one or more detector “sensors” connected to a separate main control panel. If a ”sensor“reads a dangerous CO2 level, extractor fans are automatically triggered and sirens or visual beacons can also be activated to warn workers to vacate the area. This sort of installation is suited to larger spaces like cellars and storage areas.

Portable compact units are required in confined space work where fixed detectors cannot be installed. The portable units should be easy to use and proper training should take place prior to issuing an employee a portable gas detector. Combining one or more sensors with powerful audible and visual signals to warn when pre-set gas levels are reached, compact portable detectors are easily carried in a confined space, ensuring that pockets of high CO2 concentration are not missed.

Portable gas detectors and ventilation fans are part of the arsenal in fighting atmospheric hazards in the workplace.

How to get there

Not taking C02 dangers seriously leads to unnecessary, avoidable workplace deaths. Having the required written Health & Safety programs, policies, procedures and training in place will give you all the tools to manage this occupational hazard.

If you are a business owner and don’t know what to do or where to turn, contact an Occupational Health and Safety consulting firm. A good Safety Consultant can help a Craft Brewer develop and manage their required Health & Safety programs.

About the Author:
Terry Botts is a business and safety consultant with over 25 years’ practical experience in the Manufacturing, Construction and more recently craft brewers industry. Terry is an Occupational Hearing Conservationist and an Authorized OSHA Outreach Instructor and can provide OSHA 10 & 30 Hour General Industry and Construction Outreach Training programs. Terry has been developing comprehensive safety programs, conducting site safety inspections, and delivering specialized safety training for a wide range of business clients since 2005.

Safety on Tap! – Part 1

Posted on November 7, 2016March 6, 2017 by LCI-HQ

Safety on Tap! – Part 1
By Terry Botts
Occupational Health & Safety Consultant

With the explosion of craft breweries across the nation, an explosion in brewery workplace accidents or incidents is also equally happening. Regrettably, little attention is paid to the required safety programs, record-keeping, training and policies by most small craft breweries until one of two things happens, a serious incident or accident occurs or the business gets a surprise visit and is cited by state or federal OSHA.

Safety Programs not on the Radar

Unfortunately with craft breweries, as with many small businesses, OSHA compliance, along the required written health & safety plans, are items not even on the radar screens of these establishments. Home brewers that go into business may know everything about brewing beer but for the most part, (with few exceptions), know little or nothing about safety and health regulations or their legal obligation to be compliant.

Craft breweries are actually micro-chemical-manufacturing plants. You would never expect a large chemical plant to operate without safety programs or training, or be allowed to put their employees at risk of injury would you? Of course not! Then why would you not think the same would apply to a smaller operation? The hazards are the same.

Why focus on Safety?

Because OSHA requires all employers to provide a safe and healthy workplace. No exceptions. There are so many hazardous conditions and operations present in brew houses across the country, I don’t know where to start: confined spaces, hazardous chemicals, gasses, thermal hazards, moving parts, slippery floors, noise, ergonomic issues, fire and respiratory concerns, the list goes on and on.

OSHA records show that, between 2009-2012, there were at least 4 deaths reported at craft breweries and 2 deaths reported in the larger breweries.

In 2013, 7 workers died in a confined space accident at a Corona Brewery.

Due to the lack of compliance in the Craft Breweries those figures could be worse than the statistics show because many incidents often go unreported. The lack of safety management plans and programs caused smaller Craft Breweries to receive nearly 4 times the number of safety violations compared to larger breweries.

Safety Saves Money

Focusing on safety also saves business money. According to OSHA’s “Safety Pays Program” a brewery operating at a 25% profit margin experiencing only 1 serious burn injury can expect the following cost:

Direct Cost: $37,389
Indirect Cost: $41,127
Total Cost: $78,516
Sales to cover indirect cost: $164,511
Sales to cover total cost: $314,064

The extent to which the employer pays the direct costs depends on the nature of the employer’s workers’ compensation insurance policy. The employer always pays the indirect costs. You can bet on one thing for sure “workers compensation” premiums will increase with claims being paid out. The prevention of one serious injury could more than cover the cost of your program.

Also don’t forget the minimum OSHA fine for a serious violation is $12,000.00.

Education and Understanding

Craft brewing industry owners need to be educated as to what programs they need and an affordable means to meet the challenges to becoming compliant.

A good place to start to determine the requirements is by reading the OSHA “Small Business Handbook” that can be found on the Department of Labor OSHA website.

How to get there

The challenge for most business owners not trained in Health & Safety management is they don’t know what to do with or how to manage all the material that is available to them no matter how well intended they may be.

In most cases hiring a safety manager is not in the budget, however there are other affordable options out there to fill the void. Outsourcing safety management by using a safety consultant is a great way to get safety development, management and program maintenance at an affordable cost.

The “Brewers Association” provides written programs and training materials to its members free of charge. Unfortunately, not having someone trained in health & safety management makes all this material useless in making a business OSHA compliant. Breweries need more than “fill in the blanks” safety manuals and safety training videos to fully meet the regulations.

Safety Consulting Firms

An Occupational Safety Consultant with manufacturing experience can get the craft brewery safety program off and running and monitor the operation on an ongoing basis, making sure his client has the tools, direction and training to operate the business safely. Also, most consulting firms have resources available to handle a vast array of health and safety issues encountered in the workplace.

Fortunately, there are numerous occupational health and safety consulting firms located throughout the United States that can help craft brewers develop and manage their health & safety programs. Hiring a part-time safety consultant is an excellent economical way to develop and manage their safety program. Preventing and reducing employee injuries is just good business practice. The bottom line is having a legitimate, properly managed health & safety program is part of doing business and noncompliance is not an option.

About the Author:
Terry Botts is a business and safety consultant with over 25 years’ practical experience in the manufacturing, construction and more recently craft brewing industry. Terry is an Occupational Hearing Conservationist and an Authorized OSHA Outreach Instructor and can provide OSHA 10 & 30 Hour General Industry and Construction Outreach Training programs. Terry has been developing comprehensive safety programs, conducting site safety inspections, and delivering specialized safety training for a wide range of business clients since 2005.